392 CHAPTER 27 IN DEPTH: (Cedant web hosting) EVOLUTION Sorting
392 CHAPTER 27 IN DEPTH: EVOLUTION Sorting and Filtering Messages You can filter incoming messages according to practically any criteria, including who sent the message, its subject line, words within the body of the mail, its size, or even if it has attachments. Coupled with the ability to create folders, this allows you to automatically sort messages as soon as they re received. To set up filters, click Edit . Message Filters. Click the Add button and, in the Rule Name box, start by giving the new rule a descriptive name by which you ll be able to recognize it in future. You might think this isn t important, but you may create tens, if not hundreds of filters, so being able to identify filters will be very helpful. As shown in Figure 27-7, the Add Rule dialog box is split into two halves: If and Then. This is rather like a sentence: If the selected conditions are met, Then the selected actions will take place. Figure 27-7. Creating message filters lets you automatically organize your e-mail as soon as it s received. The If part is used to identify the mail. You can select to filter based on almost any criteria, such as who appears in the Sender field of the message, words that appear in the Subject line, the date sent, and so on. Simply select what you require from the drop-down list directly beneath the Add button. In most cases, you ll then need to specify details for the filter. For example, if you select to filter by the address of the individual sending the e-mail, you ll need to provide that e-mail address.